Dream Opportunity

About The Diversity Org: 

The Diversity Org is not just a job, it is a purpose. 

The Diversity Org is a global nonprofit that teaches underprivileged and low-income students about how to obtain corporate and high-income careers. We partner with large companies where students learn about careers they may not have known existed, participate in professional development workshops with corporate employees, and also obtain access to internships/entry-level positions.

The companies we are currently in partnership with are J.P. Morgan Chase, Amazon, Blackstone, AT&T, Kellogg's, Warner Bros. Discovery (CNN, HBO, Cartoon Network, DC Comics), Yahoo, Ernst & Young, Informa, Paramount (MTV, VH1, Nickelodeon), Versace and more!

This job listing is for a role in The Diversity Org’s Global Schools Department, where you will work with schools all around the world to introduce our program to their students. 

QUALIFICATIONS

• Minimum of 10+ years of professional experience in bookkeeping, specifically for US-based nonprofit organizations
• Demonstrable experience managing financial records for employees, independent contractors, and operational expenses
• Proficient in accounting software (QuickBooks or similar)
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills in English
• Ability to meet deadlines and manage multiple financial processes simultaneously
• Proven track record of maintaining audit-ready financial records
• Knowledge of nonprofit financial regulations, IRS rules, and GAAP (Generally Accepted Accounting Principles)
• Bachelor’s degree in Accounting, Finance, or a related field (preferred)

RESPONSIBILITIES

Maintain Financial Records:

• Accurately record and categorize all financial transactions in accounting software (e.g., QuickBooks)
• Track income and expenses related to nonprofit programs, grants, and operations
• Ensure all receipts, invoices, and documents are appropriately filed and maintained

Payroll and Employee Transactions:

• Process payroll for employees, ensuring timely and accurate payments, tax filings, and compliance with labor laws
• Maintain records of employee hours, salaries, bonuses, and other compensation

Independent Contractor Payments:

• Manage payments to independent contractors, ensuring proper documentation (W-9s, contracts, invoices)
• Issue 1099 forms at year-end for contractors

Expense Management:

• Record and track travel and operational expenses, ensuring compliance with nonprofit policies and budget constraints
• Maintain records for travel-related expenses (receipts, mileage logs, per diem)

Audit and Compliance:

• Ensure financial records are accurate and ready for audits at all times
• Work with external auditors to facilitate annual audits, providing necessary documentation
• Ensure compliance with nonprofit financial regulations (IRS rules, GAAP, etc.)

Monthly Financial Reporting to CEO:

• Prepare monthly financial reports for the CEO, including Profit & Loss (P&L) Statements and departmental breakdowns
• Provide a clear, actionable summary of the financial status of the organization, highlighting variances from budget or prior months

Tax Filings:

• Assist with the preparation and filing of tax documents, including 990 forms and payroll taxes
• Stay current on tax laws affecting nonprofit organizations

Corporate Partner Payment Tracking:

• Track and verify payments from corporate partners, ensuring all commitments are met on time
• Maintain organized records of corporate sponsorships, donations, and partnership agreements

NOTE

• Extensive training will be provided to help staff carry out all listed responsibilities and be successful in this role
• Applicants must be available to work in Eastern Standard Time Zone (EST) business hours